Role: Division Administrative Assistant

Grade: B1/B2, according to experience

Salary: €3226 (B1)/ €3676(B2) per month (gross)

Contract Type: Temporary (12 months max)

Location: Strasbourg (France)

The EDQM’s Administration & Finance Division (DAF) is seeking a temporary Administrative Assistant as of 15 March until the end of 2025. The Assistant will provide high-level administrative support to the Division by managing office tasks, co-ordinating schedules, handling communication, and assisting with operational needs. This role requires strong organisational skills, attention to detail, excellent communication skills and the ability to work independently in a fast-paced environment.

The key responsibilities would be: 

• managing and maintaining schedules and appointments for the Head of Division; 
• providing administrative support to projects and initiatives, including co-ordinating the organisation of meetings, taking minutes, managing shared email boxes and following-up on action items, contributing personally to projects and initiatives as necessary; 
• preparing, proofreading, and editing emails, correspondence, reports, presentations, surveys and other documents; 
• co-ordinating the organisation of the Division’s internal communication, including regular meetings and publishing the monthly newsletter, and posting material on the EDQM’s Intranet; 
• supporting the onboarding and welcoming process for new staff joining the team; 
• organising travel arrangements for Division staff; 
• organising and maintaining files, records, and documentation, ensuring easy retrieval and confidentiality; 
• maintaining a customer-centric approach in all interactions, ensuring prompt and courteous responses to enquiries; 
• performing other tasks as assigned to support the Division’s objectives and activities and backfill colleagues as needed.
• If you have the potential to provide the essential support listed above, this opportunity may be for you.

We are looking for candidates with the following: 

• two years minimum of administrative support experience, preferably in an international setting; 
• proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Forms and Planner) and other relevant software; 
• very good verbal and written communication skills in English and good skills in French; 
• exceptional organisational and time management abilities; 
• ability to handle sensitive information with confidentiality and professionalism; 
• attention to detail with the ability to multi-task and prioritise work effectively; 
• self-motivation and the ability to work both independently and within a team environment… and 
• a sense of humour.

You must also: 

• be a citizen of one of the 46 member states of the Council of Europe; 
• be under 65 years of age at the closing date of this job advert.

What we offer: 

• an opportunity to work in a leading international organisation in the field of public health protection, contributing to delivering high quality medicines and healthcare in Europe and beyond; 
• an opportunity to bring your expertise and fresh ideas to our team.

Other benefits

Please note that the duty station for this position is Strasbourg (France)

If you meet the requirements and are a national of one of the 46 member states, please submit your CV by email at [email protected] as soon as possible.

To get more information about this temporary position please contact [email protected]